SharePoint Custom list vs. Excel

In the world of modern technology, Microsoft Excel was not originally designed to share data, though it is often used this way. In contrast, SharePoint is designed to work together from the beginning. There are advantages that make data sharing easier than Excel. However, considering the workforce readiness,Excel is great for storing data, but SharePoint is better for some types of data. In this article, we highlight a very common set of data stored in Excel that is much better suited to Administering SharePoint 2016.


SharePoint is a Microsoft Office collaboration platform, launched in 2001.However, Administering SharePoint 2016is mainly marketed as an archive and management system, but the product is highly configured and used very differently across the organization. According to Microsoft, SharePoint has 190 million users in about 200,000 companies.To achieve this goal with workforce readiness, it isrecommended that you use the SharePoint list. The Administering SharePoint 2016 list contains rows and columns that are very similar to Excel but have many other advantages.

It’s always available to authorized users who can add and edit information and create custom views. The data is tracked and convert excel files to version so that users can see the uniqueness of all the changes and can reload previous versions.SharePoint lets you add documents directly to their queues. This facilitates the connection of sorted metadata. Users were able to download different types of documents (e.g., doc, .xls, pdf, etc.) and then filtered their documents. For example, show all documents where the information manager is a “lazy man.”


  • Users can add and edit information directly to the list
  • Data is always updated and many users can work on the list at the same time
  • Monitoring changes is happening in history
  • Create custom views (including custom columns) for each user
  • Data can be exported to Excel for additional reporting
  • The articles and metadata of the item are stored together


Microsoft Excel is a spreadsheet. This means that it is used to create text maps, numbers, and formulas that refine budgets. This is extremely useful for many companies that use it to record costs and revenue, budget, charts and summarize financial results. A similar program was launched many years ago with Excel. The application management team provided comment templates to business and IT managers. Managers collected and merged the data with workforce readinessinto a master spreadsheet that was later only available on a read-only shared drive. One of the changes and updates was responsible for maintaining the master registry. The physical items are stored in a shared folder with all the files with a stable name agreement and unique identifier.


  • Data management
  • Access to user’s primary files and articles
  • Excel is widespread and known to all users

SharePoint vs. Excel

So for these users of these aversions, here are multiple ways SharePoint is better than Excel:

  • Security: A SharePoint-based solution lets you use SharePoint’s secure and powerful security model. You can make the solution available without security or permissions for users or groups.
  • Skills: Because users have to log in to SharePoint, their features can be viewed. This is great for SOX consistency or just for consistency in general.
  • Related Links: It is often seen the Excel solution refers to external documents. Examples: loan documents, commercial documents, property portfolios, contracts, etc. A SharePoint-based solution saves these documents to a list of all data and creates links between rows and documents.
  • Collaborative Edition: When more people want to edit an Excel workbook at the same time, it becomes problematic. With SharePoint, it doesn’t matter if you have 2, 5, 10 or more people who add or update different info links.
  • Workflow: SharePoint allows you to enable certain workflows when editing data. For example, entering a new post may trigger a workflow confirmation. Alternatively, moving a specific date may remind you that an event occurs within X days.
  • Custom Forms: SharePoint lets you easily access, edit and publish forms, and enter, download, and update information.
  • Research: Of course you can start looking for Excel if your workbook is open and working fine. But what if you wanted an exact match if you didn’t open the Excel file? Or do you want to search for rows and documents that match a particular keyword? Now you’re talking about SharePoint Power debt.
  • Adaptation: Do you want everyone to have a vision of knowledge? SharePoint makes it easy to customize. It was largely an Excel project.

SharePoint Problems

  • Portable: The SharePoint list cannot be moved as easily as an Excel file. This can also be considered an advantage! This is not always an advantage that you can easily share with an Excel file.
  • Training Costs and Transfer Costs: If you already have your data in Excel, uploading SharePoint transfers will take some time. It is always easier to get people to work as always!
  • 5000 partial list restrictions: SharePoint Online is currently limited to 5000 units. Therefore, they need to share data when they create over 5000 inventory. Or, you can share an existing Excel file by uploading it to your SharePoint library.

SharePoint – More Than Just Lists

Over the years, Administering SharePoint 2016 has become a leading provider of document management and software for businesses around the world, largely due to its efficiency and adaptability. Accommodated SharePoint offers businesses the added benefit of not having to manage the environment, which saves a lot of work for IT teams with workforce readiness. Congratulations to everyone on SharePoint. Users pointed out how much more efficient the system is for moving and retrieving data. The data was stable, centralized and flexible. Developing solutions that better meet the needs of your project than the previous version of Excel saved a lot of time and effort. This solves some of the problems that users have mentioned in previous projects:

  • Delay: Updating a single-person master file caused delays (often several days), and it was difficult for users to know if the version they were using contained all the updated information.
  • Publications: When the template was changed (for example, additional columns were added), users still working in the old version uploaded the data in a format that needed to be edited before it could be edited in the root directory. There have also been cases where users have deleted the data to validate the data and have not provided the required data.